Contributor Tips

How to Edit Your Media and Submit It for Review on Pond5


Once you’ve been accepted as an artist on Pond5, it’s time to submit your files for review. The sooner you do this, the sooner they’ll be online — and the sooner you can start making sales! Here’s how to get started.

1. Editing Your Uploads

To edit your uploads, log in to your account, go to your dashboard, and click on “UPLOADS.”

You’ll find an “EDIT” button next to each item you’ve uploaded. Click this will take you to the “Edit Item” page, where you can add the following:

    File Information

    • Title (required)
    • Description (required, three words minimum)
    • Camera model or software used (optional)
    • Date Created (optional)
    • Location City (optional)
    • Country (optional)
    • Image Credit (optional) – name of artist/copyright owner



2. Adding Titles

In the “Title” field, enter a precise and descriptive title, 40-80 characters long, in English. (e.g. “African Oystercatcher Bird Feeding in Estuary, Eats Worm, 4K”).

If you’re adding title for editorial content, please use the following format:
CITY, COUNTRY – MONTH/DAY/YEAR: Factual description of the image content (e.g. “PRAGUE, CZECH REPUBLIC – 05/11/2017: Runners at Prague City Half Marathon”). Then scroll down to “Curator Notes” and leave a note for the curator indicating that the clip should be marked Editorial Use Only.


3. Setting Your Price

You have the freedom to set your own prices for your media, and you’ll receive 50% of every sale. The chart below features our minimum prices and average best-selling prices for each media type to help guide you.

If you’re unsure about how to price your files, you can change the Pricing Method to “LET POND5 SET MY PRICE” and we’ll take care of it for you. You can always change the prices later on if you want to experiment with different price points.

Related Post How to Title, Tag, and Price Your Media on Pond5

4. Selecting Keywords

You can add up to 50 keywords to describe each uploaded file (the minimum is 5), but you’ll reach the best level of performance with 10-20 descriptive and precise keywords. Type in a search word to add a keyword and select it from the dropdown menu or hit “Enter” to add it.

Using Auto-Tagging
Pond5 uses image-recognition software that can generate keywords automatically for your uploaded media. Please review all auto-generated keywords and remove any that don’t apply.

Note: You can disable Automatically Suggested Keywords on your Preferences page.

Related Post Keywords and Concepts: How to Get More Eyes (and Buys) on Your Work

5. Saving Changes and Submitting for Review

Once all of the information is added to your file, you can save it and send it to our curators for review.

  • If you only want to save your edits and send your item for review later on, just click “SAVE CHANGES.”
  • If you want to save your edits and send your item for review right away, click “SAVE AND SUBMIT FOR REVIEW.”

Note: If your edits will not save or you receive an error, you may be missing a required field. Please make sure that all the required fields are filled in.

To send multiple items for a review in a batch:
Go to “My Uploads” page and mark all the items you want to send for review, then go to “Actions” at the bottom of the page, choose “SEND TO CURATOR” and click “EXECUTE.”

Once you’ve sent your media for review, the status of your upload will change to “Pending Review.”

Your file is then added to our curator queue for review. Our review system sorts uploads by order of submission. Please give our curators time to carefully review your uploads. Review time may vary depending on media type, the size of your submission, and the number of submissions ahead of you.

After your submission has been reviewed, you’ll receive an email with information on the curation results. Your files will be either accepted, returned to you for edits, or rejected with an explanation as to why. You can also find these details on your Uploads page next to each item, and use filters to sort by different statuses.

Note: It may take up to 24 hours to see your accepted files online in the Pond5 marketplace.

6. Rejected Files

Our curators base their assessment of files on many different factors. For example, our curators may decide that the content is too low-quality, or that our library already has too many similar files. You will always receive a message from our curators regarding the reason for any rejected files.

If you feel like your files have been rejected for an improper reason, please please contact us at and include file ID numbers so we can look into the specific files in question.
For more information on any of the topics covered in this post, visit our Help Center or contact Customer Support at

Top image: Casual Businessman Working at Laptop from Skateboard by caiapond5